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    COOL GUN CLUB    
of the
THE VILLAGES

Cool Gun Club Of The Villages

ARTICLE I - OFFICERS AND DIRECTORS

1. DESIGNATION OF DIRECTORS AND TERMS OF OFFICE. The Officers of the Club shall be the President, Vice-President, Secretary, and Treasurer. The Board of Directors will consist of the aforementioned officers and a Board Member At Large elected from the general membership.. All shall be elected by majority vote based upon a show of hands or secret ballot of the club membership in good standing at the annual meeting of the Club. Each officer shall hold office for two (2) years or until their successors are elected. All Officers and Board Member At Large must be current members of the NRA to hold office.

2. QUALIFICATIONS FOR PRESIDENT AND VICE-PRESIDENT. Any candidate for the offices of President or Vice-President shall have previously served for one (1) full year as member of the Board of Directors and shall have been a Club member in good standing for a total of at least one (1) full year prior to the election date.

3. QUALIFICATIONS FOR OTHER DIRECTORS. Any candidate for Secretary, Treasurer and non-officer Director, shall have been an Club member in good standing for at least one (1) full year prior to the date of the election.

4. RELAXATION OF QUALIFICATIONS. In the event that there are no candidates willing to serve who meet the service requirements specified in Sections 2 and 3 above, then the requirement shall be reduced until a qualified candidate for each position is nominated, with the exception of NRA membership.

5. COMMITTEES OF THE BOARD OF DIRECTORS. The Board of Directors may establish any two (2) or more of its members as a regular or special committee for such purposes as the Board of Directors may deem appropriate. The President shall be one of the members of the committee so designated.

ARTICLE II - OFFICERS' DUTIES

1. PRESIDENT. The President shall develop agenda subject to the approval of The Board of Directors and preside at all regular and special meetings of the Club and the Board of Directors. The President shall be a voting member of all regular and special committees and perform all other duties as usually pertain to the office of President. The President shall have the same and only the same voting privileges as any other Member, Director or Officer in any matters before any committee, Board of Directors meeting, or membership meeting.

2. VICE-PRESIDENT. The Vice-President shall perform the duties of the President in the President's absence or at the President's request.

3. SECRETARY.

The Secretary shall:

  1. Conduct all official, non-financial correspondence pertaining to the proper preparation and forwarding of all non-financial reports required by the Club.
  2. Shall notify and convey written agenda to the Board of Directors for all regular and special meetings of the Board of Directors.
  3. Keep a true record of all meetings of the Board of Directors of the Club, regular and special business meetings of the Club, and have custody of the books and papers of the Club except the Treasurer's books of accounts.
  4. Maintain an up-to-date membership database, in form and method approved by The Board of Directors, which shall include all information provided on the membership application.
  5. Render reports of membership transactions at:
    1. Each regular meeting of The Board of Directors and all regular business meetings of the Club.
    2. Special meetings of The Board of Directors and special meetings of the Club when requested.
    3. The annual meeting of the Club.
  6. Provide monthly, a current membership list.
  7. Be responsible for the timely collection and recording of all fees and dues and render renewal and new membership cards in a timely fashion.
  8. Pick up the Club's mail from the location designated by The Board of Directors
  9. Provide new member Application Kits.
  10. Facilitate communications between the NRA Trainers and insurance providers and in coordination with the Treasurer, maintain the NRA Trainers' insurance coverage.

4. TREASURER.

The Treasurer shall:

  1. Be custodian of all funds and securities of the Club and collected interest thereon.
  2. Keep a record of the financial accounts and transactions of the Club and report thereon at
    1. each regular meeting of the Board of Directors and regular business meetings of the Club.
    2. Attend special meeting of The Board of Directors and special meetings of the Club when requested.
    3. Attend the annual meeting of the Club.
  3. Deposit all monies of the Club, in a timely manner, to the account of Cool Gun Club in a bank or banks or other financial Institution or financial institutions approved by the Board of Directors.
  4. Cause to be prepared and filed, by method approved by the Board of Directors, appropriate reports and returns required by regulatory authorities.
  5. Give bond in such amount as the Board of Directors may require, the Club to pay the premium for all expenditures associated with such bond.
  6. Maintain the security of the Club's financial records by method approved by The Board of Directors
  7. Obtain an annual review of the Club's financial records by a method approved by the Board of Directors.
  8. Maintain timely payment of Club's insurance premiums (the Club to pay the premiums for such insurance coverage). .

5. DIRECTORS. Non-officer Directors shall serve on The Board of Directors.

6. RESIGNATION. Any officer may resign at any time by delivering written notice to the Board of Directors or to the Club. Any officer tendering a resignation shall be deemed to have also resigned as a member of the Board of Directors.

7. VACANCIES. Any single vacancy may be filled by a majority vote of the remaining members of the Board of Directors. If more than one vacancy exists simultaneously, a special meeting of the Club shall be called to fill the remaining terms of the vacancies by an election conducted by show of hands or secret ballot unless unopposed, and otherwise in the manner provided by Article IV of these By-Laws, except that all nominations in such case shall be from the floor, and a quorum for this meeting shall be at least fifteen percent (15%) of the members in good standing.

ARTICLE III - NON-OFFICER APPOINTED POSITION (Appointed by the Board of Directors)

Positions 1 and 2 in article III may be held by the same person.

  1. CHIEF RANGE OFFICER. The Chief Range Officer shall:
    1. Be a certified NRA Chief Range Officer
    2. Have charge of, and be responsible for, the acquisition of all range equipment including frames, target backboards, targets, earplugs, staple guns and staples, and daily log sheets.
    3. Be responsible for the selection, training, and qualification of Range Officers in accordance with the adopted policies of the Board of Directors.
    4. Oversee all shooting activities to ensure smooth and safe field function.
    5. Ensure safe gun handling on the range and adequate eye and ear protection is used.
    6. Conduct range safety briefings immediately prior to shooting events.
    7. Ensure new shooters receive and understand a copy of the range rules.
    8. Take charge of emergency situations.
    9. Carry out the standard operating procedures according to policies developed by the Club's Board of Directors. If the CRO cannot attend a shooting event, he/she will, with Board approval, select a qualified replacement for that event
  2. CHIEF INSTRUCTOR. The Chief Instructor shall:
    1. Be certified by the NRA..
    2. Train and assist other instructors
    3. Have charge of the Club's gun safety courses.
    4. Be responsible for the selection, training and qualification of Range Officers in accordance with the policies adopted by the Board of Directors.

ARTICLE IV - ELECTION PROCEDURES

  1. NOMINATING COMMITTEE. A nominating committee of five (5) persons shall be established as follows:
    1. The President shall serve on the nominating committee.
    2. At the Board of Directors regular meeting, no later than the end of the third month prior to the month of the annual meeting, the Board of Directors shall elect two (2) members of the Board of Directors, other than the President, to serve on the nominating committee.
    3. At the regular general membership meeting no later than the third month prior to the month of the annual meeting, the general membership shall elect two (2) members, who shall not be members of the Board of Directors, to serve on the nominating committee.
  2. NOMINATING COMMITTEE SLATE. The nominating committee, or a representative thereof, shall present its slate for proposed officers and non-officers of the Board of Directors at the meetings of the Board of Directors and the general membership no later than the second month prior to the month of the annual meeting.
  3. FLOOR NOMINATIONS. Floor nominations, if seconded, shall be accepted up to the time of elections at the annual meeting.
  4. PUBLICATION OF BALLOT. The Newsletter shall publish a pro-forma ballot on which the names of the candidates for each Officer or Directorship shall be listed in alphabetical order. The Newsletter shall be mailed or e-mailed no less than two (2) weeks before the election date.
  5. SECRET BALLOT. The election of all Officers and non-officer Directors, if opposed, shall be by secret ballot.
  6. SPECIAL ELECTIONS. Special elections, when required, shall be conducted as provided elsewhere in these By-Laws.

ARTICLE IV - MEETINGS OF THE MEMBERSHIP

  1. ANNUAL MEETING. The Annual Meeting of the membership shall be held on the first Friday of December each year, or on such date deemed appropriate by The Board of Directors. If the Annual Meeting does not take place at the time fixed, it shall be postponed to a date selected by the members in attendance and the officers and directors shall hold over until their successors have been elected.
  2. ORDER OF BUSINESS. The order of business at the annual meeting shall be:
    1. Determination of a quorum.
    2. Reading of the Notice of Meeting.
    3. Reading of the minutes of the previous meeting of the members.
    4. Report of the President. (
    5. Report of the Treasurer.
    6. Report of the Secretary.
    7. Report of the committees
    8. Election of officers
    9. Transaction of other business described in the Notice.
    10. Adjournment.
  3. REGULAR MEETINGS. Regular meetings of the Club for the transaction of ordinary business shall be held at such date, time and place deemed appropriate by the Board of Directors. However, the Board of Directors may not circumvent the election procedures as described in Article IV.
  4. NOTICE. No notice of annual or regular meetings shall be required if such meetings are scheduled at a regular frequency, time, and location.
  5. SPECIAL MEETINGS. A special meeting of the members of the Club Board of Directors or upon demand, may be requested in writing to the Secretary, stating the objective of the meeting and signed by no fewer than twenty percent (20%) of the members entitled to vote. Notice of the time, place, and objective of the meeting shall be given to all officers and members in good standing in writing by e-mail or other, as needed, no less than seven (10) days prior to the date fixed for the holding of the special meeting. The place of such meeting shall be determined by the Board of Directors.
  6. QUORUMS. Unless otherwise specified in the Articles of Incorporation or elsewhere in these By-Laws, the quorum required for each meeting shall be:
    1. five percent (5%) for regular monthly meetings.
    2. ten percent (10%) for all special meetings.
    3. fifteen percent (15%) for the Annual Meeting, the passage of amendments, and/or Special Elections.

ARTICLE V - MEETINGS OF THE BOARD OF DIRECTORS

  1. FREQUENCY. Meetings of the Board of Directors shall be held regularly at such time and place as the Board of Directors by majority vote shall determine. Special meetings of the Board of Directors may be held at any time on the call of the President or on demand, in writing to the Secretary, of three (3) members of the Board of Directors.
  2. QUORUM. A quorum shall be a simple majority of the members of the Board of Directors.
  3. PRESERVATION OF QUORUM. If any director shall absent himself during any vote, his absence, whether temporary or continuing during the remainder of the meeting, shall not serve to vacate any quorum which had been previously established for that meeting.
  4. SIMPLE MAJORITY. Unless specifically provided otherwise in the Articles of Incorporation or in these By-Laws, the resolution of any matter presented to the Board of Directors for a vote, shall be resolved by a simple majority. A tie vote shall constitute a defeat of the proposal.

ARTICLE VI - PARLIAMENTARY AUTHORITY

All meetings and official business of the Board of Directors, general membership, and committees shall be conducted in accordance with a protocol of fundamental fairness, order, and generally accepted procedures, with due regard to the traditions and precedents of the Club.

ARTICLE VII - LIMITS OF FINANCIAL AUTHORITY

  1. The Board of Directors may adopt an overall policy, or from time to time adopt specific policies authorizing officers or directors to commit the Club to limited financial obligation.
  2. RECURRING EXPENDITURES AND EXPENSES: Shall be preapproved by the Board of Directors and
    1. if under $1,000, shall be paid by the Treasurer
    2. if $1,000 and over shall require two authorized signatures
  3. NON RECURRING EXPENDITURES AND EXPENSES:
    1. if under $100, shall be paid at the discretion of the Treasurer and reported by the Treasurer at the next Board of Directors meeting.
    2. $100 to $999.99 requires a second authorized signature and will be reported by the Treasurer at the next Board of Directors meeting.
    3. $1000 and over shall be preapproved by the Board of Directors and requires two authorized signatures.
  4. REIMBURSEMENTS OF PREAPPROVED EXPENDITURES MADE BY DIRECTORS
    1. if under $250, shall be paid by the Treasurer.
    2. $250 to $999.99, requires approval of the Board of Directors before reimbursement is made.
    3. $1000 and over, requires approval of the Board of Directors before reimbursement is made and two authorized signatures.
  5. EMERGENCIES. In the event of an emergency; which is defined to mean an unforeseen event or series of events which threatens to prevent, or does in fact prevent, the normal operation of the Club; the requirements of Section 2 above shall be waived and the Board of Directors is authorized, on a majority affirmative vote of the directors present, to make whatever immediate expenditures it deems appropriate, not to exceed $5,000.00.

ARTICLE VIII - GENERAL SUPERVISION AND CONTROL

The Board of Directors shall have general supervision and control of all activities of the Club and may adopt rules and regulations consistent with the Articles and By-Laws which rules and regulations shall be equal in dignity to these By-Laws. The rules and regulations shall relate to the operation of the Club in matters not specifically dealt with by these By-Laws.

ARTICLE IX - DISCIPLINARY PROCEDURES

  1. OFFICERS AND DIRECTORS REMOVAL FROM OFFICE. Any officer or director may be removed from office for cause, or without cause, by a 2/3 affirmative vote of the members of the Board of Directors present at any special meeting of the Board of Directors called for this purpose by the President, or four (4) members of the Board of Directors, in writing, to the Secretary. No vote on suspension or removal may be taken unless a minimum of (15) days notice in writing shall have been given to the officer or director of the reasons for the proposed action and the time and place of the special meeting at which a secret ballot on the action is to be taken. The officer or director shall be given a full hearing at the meeting called for the purpose specified in this section.
  2. MEMBERS SUSPENSION OR EXPULSION. Any member may be suspended or expelled from the Club for any cause deemed sufficient by the Board of Directors. Suspension or removal shall require a 2/3 affirmative vote of the Board of Directors present at any regular or special meeting. No vote on suspension or expulsion may be taken unless at least fifteen(15) days notice in writing shall have been given to the member, at his or her last known postal address. This notice shall set forth the basis of suspension or expulsion and shall include the time place of the meeting of the Board of Directors at which the matter will be considered. The member shall be accorded a full hearing at the meeting of the Board of Directors called for the purpose specified in this section. No notice or hearing to expel any Member or Family Membership for having failed to pay any dues or late fees shall be required. However if the member should subsequently dissent then the Member shall be accorded the opportunity to be heard and to appeal as provided in Section 5 of this Article.
  3. REASONS. Reasons for suspending, expelling or removing any officer, director, or member for cause may be proffered by any member in good standing. The reasons shall be in writing and shall clearly state the facts relied upon and may be accompanied by affidavits or exhibits which, if submitted, are to be used in their support. Such reasons together with any affidavits or exhibits shall be delivered to the Secretary, and the Secretary shall notify the Board of Directors of the identity of the member, director, or officer involved. This notice shall be in writing and shall include a true copy of the reasons and any supporting affidavits or exhibits. The Board of Directors will then proceed to consider the suspension, removal or expulsion of the member, director, or officer involved in the manner provided in Section 1 or 2 of this Article, whichever applies.
  4. APPEAL. Any member suspended or expelled by the Board of Directors may appeal to the full membership of the Club. Such appeal shall be made in writing to the Secretary, who shall notify the President. The President shall call a special meeting of the Club for the purpose of acting on the appeal. The Secretary shall give at least fifteen (15) days notice in writing to all members of the Club in good standing stating the date, time, place and reason for such special meeting. At the meeting called for purposes specified in this Section, the Secretary shall read the reasons for suspension, removal, or expulsion, and any supporting affidavits and shall display or read any exhibits. The Secretary shall read the relevant portion of the minutes of the special meeting of the Board of Directors at which the matter was heard and shall report any action taken. A full hearing before the members shall then occur. After the hearing, a vote shall be taken by secret ballot of the membership in good standing, who are present, and the action of the Board of Directors shall be confirmed unless 2/3 of the members present and in good standing shall have disagreed.

ARTICLE X - INSTRUCTORS

Requirements:

  1. The instructor must be a Cool Gun Club member and a NRA member in good standing.
  2. Present NRA Certificates of Training to the board prior to giving any training class.
  3. The instructor must carry liability insurance covering their NRA Training certificates and present a copy to the Board.

ARTICLE XI - DISBANDMENT OF CLUB

Should the club be disbanded or cease to exist, all real property will be sold and any monies held by the Club shall be donated to the NRA.

AMENDMENTS

These By-Laws may be amended, whether by addition, alteration, or rescission in accordance with the following procedure:

  1. Any Director may propose an amendment, in writing, at any regular meeting or special meeting of the Board of Directors called for such purpose.
  2. If the proposed amendment(s) is seconded by one other Director, it shall be placed on the agenda for the next regular meeting of the Board of Directors.
  3. If the Board of Directors approves the proposed amendment(s), all members shall be notified of the amendment(s) either by e-mail or by publication in the newsletter, which shall publish the text of the amendment(s) in full.


The undersigned as Secretary of the Cool Gun Club Of The Villages hereby certifies that the above By-Laws of the Cool Gun Club Of The Villages were approved at a meeting of the Board of Directors on the 31st Day Of January 2014.

Signed this 31st day of January, 2013

/s/Mary H. Russo          /s/Loren D. Collett

SECRETARY                 PRESIDENT